Two Days Without Cancellations!


This year I have been blessed to work with some truly incredible practices and play a role in their wins! I'm thankful for their trust and for the opportunity to be able to make a difference!


Today, I want to introduce you to one of my amazing groups! Meet the team at Atlas Physical Therapy in Glen Burnie, MD. This is a real team of Rock Stars and they had 2 days without cancellations in the last 2 weeks! (We call those 'Pink Unicorn Days' because they seem impossible to achieve. See this post for more)


Even better…they BOTH occurred on a Monday! They had just received their pink unicorn award when they had their next perfect day!! We all celebrated their success!


Imagine if your schedule was completely full for Monday BEFORE you left on Friday AND everyone showed up for their appointments on Monday? Now, how would it feel if it happened not once, but TWICE in 2 weeks?


That's exactly what happened for Atlas Physical Therapy and as the picture shows, they were ecstatic!!

The story behind their success

TJ contacted me earlier this year. He wanted to train his front office team but also have a system he could use for future hires and as he and Laura expand their practice into multiple clinic locations.


Like many of my clients, TJ informed me that his front office team struggled to effectively manage their patients. He needed an all-inclusive program that would offer training and help them establish proven patient management systems.


I started working with the Atlas Physical Therapy team in May 2018. They began with the New Patient Conversions Program and learned how to convert calls to scheduled new patients. They now have a new patient management program that walks the staff and the new patient through the process from the first call all the way through a fully scheduled out plan of care. They have some of the best trained new patients around!


In August, we moved right into the Patient Arrivals Program after that. After completion of the Patient Arrivals Program, Sydney and Mallory now have a consistent cancellation program, tips and tricks to properly manage their schedule and work to keep it filled, set techniques to use to prevent patient drop-offs, and options for managing prescribed visits to make sure that all patients are meeting their weekly plan of care.


The Atlas Physical Therapy team has been so much fun to work with and watching them grow as we’ve worked together has been the best part! They’ve worked hard and are seeing results week after week. Both Mallory and Sydney now have proven systems for patient management and are more willing to confront and handle common issues that can derail your front office team (issues like patient cancellations, no-shows, difficulty collecting what’s due, getting patients to fully schedule their plan of care…and so much more). Our weekly conference calls are filled with their wins and they’re thinking outside the box when it comes to more advanced patient management.


Does your team struggle to convert calls to scheduled and arriving new patients? Do potential new patients cancel before arriving for their evaluation? Do only some new patients schedule out their plan of care? The New Patient Program provides front office training on new patient management. This is a "must" for anyone who wants to maximize their marketing costs by capturing more new patients.


Do you suffer with high same day cancellations and no-shows? Does your team struggle to manage patients who frequently cancel and no-show? Is your schedule well-balanced and consistently filled? Do you struggle to keep patients from dropping out of care? Do you have a lot of patients who aren’t scheduled for their prescribed appointments? Then consider the Patient Arrivals Program. This program offers specific training and systems for management of your current patients including: a top notch, never seen anywhere else cancellation program and my patient care card system that improves communication, patient management, arrivals, and ensures more patients are scheduled for their prescribed visits week after week.


Your front office is the first and last point of contact for every patient AND they’re the gate keepers to your schedule. Front office training and specific systems are essential for maximizing your ability to help people get the care they need. With training and specifically designed patient management systems, your front office team will have the tools they need to efficiently and effectively manage patients and fill your schedule.


In the spirit of giving, give your front office team the gift of training and systems this holiday season!


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NOTICE: In May 2020, we're releasing an online program that will be accessible and affordable for ALL practices!

Front Office GURU has all new training that will be accessible for practices of all shapes and sizes! Our new program, Fix Your Front Desk will offer online training videos, scripts, audio files with demos of the most important scripts, frequent webinars for your front office team, and so much more!


You can get on the notifications list today and receive more information. Every practice that's on the list before May 15, 2020, will receive an introductory monthly rate and will get to sign on right from the beginning. CLICK HERE to add your name to the list!

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Purcellville, VA

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